The phrase “please be advised” is common in emails, especially in business and formal writing.
It means “please note” or “be aware of this information.” While it sounds professional, it can feel stiff or outdated if overused.
That’s why learning other ways to say “please be advised” is important. Using different phrases helps you sound more natural, polite, and clear.
Your word choice also changes your tone—whether you want to sound friendly, formal, or direct.
In this guide, you’ll learn simple and effective alternatives to “please be advised” for both formal and informal situations.
What Does “Please Be Advised” Mean?
“Please be advised” is a formal expression used to tell someone important information.
- Meaning: “Please be aware of this” or “Take note of this information.”
- Grammar: It is a passive voice phrase. “Advised” means “informed.”
- Example: Please be advised that the office will close early today.
When to Use “Please Be Advised”
You can use this phrase in different situations:
- Formal emails: Business announcements or updates
- Professional writing: Legal, corporate, or official notices
- Customer communication: Sharing policies or rules
It is less common in casual speech. In friendly emails, it may sound too formal.
Is It Professional/Polite to Say “Please Be Advised”?
Yes, “please be advised” is polite and professional. However, it can feel:
- Too formal in simple emails
- Cold or distant in friendly communication
- Overused in business writing
Modern communication prefers simpler phrases like “please note” or “just to let you know.”
Pros and Cons of Using “Please Be Advised”
Pros:
- Sounds formal and official
- Good for legal or serious messages
- Clear and direct
Cons:
- Can sound outdated
- Feels impersonal
- Not suitable for casual emails
20+ Alternatives to “Please Be Advised”
1. Phrase: Please note
Meaning: Pay attention to this information
Explanation: A simple and modern alternative
Example Sentence: Please note that the meeting starts at 10 AM.
Best Use: Formal, Business
Worst Use: Very casual chats
Tone: Neutral
2. Phrase: Kindly note
Meaning: Polite way to say “please note”
Explanation: Adds a softer, respectful tone
Example Sentence: Kindly note the updated schedule.
Best Use: Formal emails
Worst Use: Casual messages
Tone: Formal
3. Phrase: Be aware that
Meaning: Know this important fact
Explanation: Direct and clear
Example Sentence: Be aware that delays may occur.
Best Use: Professional
Worst Use: Friendly chats
Tone: Neutral
4. Phrase: Just to let you know
Meaning: Sharing information casually
Explanation: Friendly and relaxed
Example Sentence: Just to let you know, I’ll be late.
Best Use: Informal
Worst Use: Legal writing
Tone: Friendly
5. Phrase: For your information (FYI)
Meaning: Information only
Explanation: Common in emails
Example Sentence: FYI, the report is ready.
Best Use: Business, Casual
Worst Use: Very formal letters
Tone: Neutral
6. Phrase: Please be informed
Meaning: Formal way to give information
Explanation: Similar but slightly softer
Example Sentence: Please be informed that changes were made.
Best Use: Formal
Worst Use: Casual
Tone: Formal
7. Phrase: Keep in mind
Meaning: Remember this
Explanation: Friendly and helpful
Example Sentence: Keep in mind the deadline is tomorrow.
Best Use: Informal, Workplace
Worst Use: Legal context
Tone: Friendly
8. Phrase: Take note
Meaning: Pay attention
Explanation: Slightly direct
Example Sentence: Take note of the new policy.
Best Use: Professional
Worst Use: Casual chat
Tone: Neutral
9. Phrase: I’d like to inform you
Meaning: Giving information politely
Explanation: Personal and polite
Example Sentence: I’d like to inform you about the update.
Best Use: Business emails
Worst Use: Quick messages
Tone: Formal
10. Phrase: This is to inform you that
Meaning: Formal announcement
Explanation: Very official tone
Example Sentence: This is to inform you that the office is closed.
Best Use: Formal writing
Worst Use: Casual emails
Tone: Formal
11. Phrase: Please remember
Meaning: Don’t forget
Explanation: Friendly reminder
Example Sentence: Please remember to submit your work.
Best Use: Informal, Work
Worst Use: Legal context
Tone: Friendly
12. Phrase: Just a reminder
Meaning: Reminder message
Explanation: Soft and polite
Example Sentence: Just a reminder about tomorrow’s meeting.
Best Use: Casual, Business
Worst Use: Formal letters
Tone: Friendly
13. Phrase: Kindly be aware
Meaning: Polite awareness
Explanation: Formal but softer
Example Sentence: Kindly be aware of the deadline.
Best Use: Formal
Worst Use: Casual chat
Tone: Formal
14. Phrase: I want to let you know
Meaning: Sharing info
Explanation: Personal tone
Example Sentence: I want to let you know about the changes.
Best Use: Informal
Worst Use: Official notices
Tone: Friendly
15. Phrase: Please keep in mind
Meaning: Remember something important
Explanation: Gentle reminder
Example Sentence: Please keep in mind the rules.
Best Use: Workplace
Worst Use: Legal writing
Tone: Neutral
16. Phrase: Be advised that
Meaning: Formal notice
Explanation: Similar but shorter
Example Sentence: Be advised that services may stop.
Best Use: Formal
Worst Use: Friendly email
Tone: Formal
17. Phrase: Just so you know
Meaning: Casual info sharing
Explanation: Very relaxed tone
Example Sentence: Just so you know, I finished the task.
Best Use: Informal
Worst Use: Business reports
Tone: Friendly
18. Phrase: For your awareness
Meaning: Informational
Explanation: Professional tone
Example Sentence: For your awareness, changes were made.
Best Use: Business
Worst Use: Casual talk
Tone: Neutral
19. Phrase: Please take note
Meaning: Pay attention
Explanation: Slightly stronger tone
Example Sentence: Please take note of the policy.
Best Use: Formal
Worst Use: Casual chat
Tone: Formal
20. Phrase: I’d like to point out
Meaning: Highlight something
Explanation: Adds emphasis
Example Sentence: I’d like to point out the key issue.
Best Use: Professional
Worst Use: Very formal letters
Tone: Neutral
21. Phrase: As a heads-up
Meaning: Advance notice
Explanation: Informal warning
Example Sentence: As a heads-up, the system will be down.
Best Use: Casual workplace
Worst Use: Formal writing
Tone: Friendly
Comparison Table
| Phrase | Tone | Best Use |
|---|---|---|
| Please note | Neutral | Business |
| Kindly note | Formal | Professional emails |
| Just to let you know | Friendly | Casual |
| FYI | Neutral | Work emails |
| This is to inform you | Formal | Official notices |
| Keep in mind | Friendly | Informal work |
| Be aware that | Neutral | Professional |
FAQs
What is the best alternative to “please be advised”?
“Please note” is the best simple and modern choice.
Is “please be advised” outdated?
It is not wrong, but it can feel too formal today.
Can I use “FYI” in professional emails?
Yes, but only in less formal situations.
What is a more polite version?
“Kindly note” sounds more polite and soft.
Should I avoid passive phrases?
Yes, active and simple phrases sound clearer.
Conclusion
Using different alternatives to “please be advised” helps you sound more natural and confident in English.
Some phrases are formal, while others are friendly and casual.
Choosing the right words improves your tone and makes your message clear.
Try using these synonyms for “please be advised” in your emails and daily communication. With practice, you will write better and connect more easily with others.
Robert Evans is a passionate English language educator dedicated to helping learners improve their vocabulary and communication skills in a simple and effective way.
